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Top Executive Assistant/CEO "Gatekeeper"

$1500-3000 USD

Closed
Posted about 2 years ago

$1500-3000 USD

Paid on delivery
A CEO of a highly successful residential real estate team based in LA/BH needs a uniquely qualified individual to function as their personal and professional "air traffic controller" and gatekeeper. The individual may start as a virtual exec asst, but as the world gets back to normal, it's likely that the individual will need to transition to either a hybrid or a full time, in-office opportunity. Key tasks are as follows; i. CEO/Owner’s personal and professional gatekeeper ii. Calendar/schedule management and Ownership iii. Understand the “daily” to do list, with an eye towards the overall schedule over the course of the next 3-4+ weeks iv. First point of contact for the office; management of all in-bound inquiries and communications 1. Acumen for client lead nurturing and qualification--not just a message taker. Can talk to "on the fence" future clients, and be savvy enough to talk with them, and actually create a warmer or qualified lead that can then be turned over to a member of the company sales team 2. Turn in-bound calls, emails, posts, web submit forms, etc. into vetted, qualified leads, and then turn the leads over to Sales 3. Use of CRM system or another platform to create new contact record and input key info? v. Document creation & management 1. Email management 2. Correspondence 3. Gifting and Thank you’s for clients/transactions vi. Usurp workarounds to the CEO and be the true gatekeeper of his personal and professional calendar/schedule Requirements to be successful in the position: i. Minimum of five years of experience as an executive assistant for a C-Suite executive ii. Ability to handle personal as well as professional tasks (e.g., vacation scheduling and logistics, party planning, etc.) iii. Real Estate/CA Real Estate office experience preferred iv. Accounts payable/receivable knowledge—ability to interface with Accounting and keep CEO informed as needed v. Full clerical and administrative experience (processes and tools) vi. Strong phone presence vii. Tech/Tools Experience: o Project Management software o Microsoft Office or Google Sheets o. Presentation Software o Some CRM experience We look forward to hearing from you!
Project ID: 32762012

About the project

11 proposals
Remote project
Active 2 yrs ago

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11 freelancers are bidding on average $2,286 USD for this job
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Hello Employer, How are you? Hope you are in your best spirits. I have 8 years of project management and virtual assistance experience in various industries, prior to that 10 years of IT programming experience. As a Virtual Assistant my expertise lies in handling business admin, email management, business handling, social media and helping you grow in your business. I am a determined, goal oriented and enthusiastic individual who is knowledge-hungry and open to new ideas which will help me improve as an individual. I have always been rated excellent in communication skills both written and verbal. Working on document creation, G-suites, research work, etc. Expert in all administrative tasks. Looking forward to work with you for long term Regards, Ankita
$2,250 USD in 20 days
5.0 (2 reviews)
2.1
2.1
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Hello there!  I am well rounded in the administrative department and readily available to work.  Fully versed in fluent English Language, Microsoft office, fabulous customer service and a flexible schedule.  I am available 24/7 and will always go the extra mile to get the job done with my accuracy and well mannered behavior.  Why me?  Creative Bubbly  Efficient  Accurate  Extra fast delivery  Quality assured  Time-saving  Low rates  Complete data security  Deliver on time Please send me a message so we can further discuss your details
$2,250 USD in 31 days
4.9 (2 reviews)
1.5
1.5
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Hi there, I have read your project description and i'm confident i can do this project for you perfectly.I still have a few questions. please leave a message on my chat so we can discuss the budget and deadline of the project. Thanks. .. .
$3,000 USD in 3 days
0.0 (0 reviews)
0.0
0.0

About the client

Flag of UNITED STATES
Hartsdale, United States
0.0
0
Member since May 20, 2012

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