Car Rental, Leasing & Fleet Management System
Some of the features for this solution are:
Setup Module
a. Branches
b. Departments
c. Vehicles Masters
i. Make
ii. Model
iii. Year
iv. Engine Capacity
d. Vehicle Service Types
f. Garage Movement Types
g. User Profiles
h. Application Users
i. Control Panel
j. Company Info
Accounts Receivable Module
a. Customer Accounts Creation
i. Walk-in Customers
ii. Corporate Customer
b. Statement of Customer Account
c. Customers Register
d. Receivable Age Analysis Report
e. PDC Receivable Register
Employees Module
a. Employee Accounts Creation
b. Statement of Employee Account
Fleet Management Module
a. Vehicle Manager
b. NRM Out & In
c. Garage Out & In
d. Custody Out & In
e. Reports
i. Vehicle Status Report
ii. Vehicle History Reports
iii. Usage Log
iv. Non-Revenue Movement Register
v. Garage Movement Register
vi. Vehicle Stock Report
vii. Registration Expiry
viii. Insurance Expiry
ix. Mileage Exception Report
x. Insurance Expiry
Tariff Module
a. Tariff Groups
b. Tariff Cards
b. Tariff Cards Allocation
Rental Module
a. Rental Agreement Opening
b. Rental Agreement Edit
c. Rental Agreement Extension
d. Vehicle Replacement
e. Rental Agreement Cancellation
f. Rental Agreement Closing
g. Reports
i. Agreement Register
ii. Agreement Closed with Discount
Traffic Fines Module
a. Traffic Fines Entry
b. Traffic Fines Register
c. Tollgate fee.
Fuel Management Module
a. Fuel log out.
b. Fuel log in.
Vouchers Handling Module
a. Invoices
b. Debit Note
c. Credit Note
d. LPO
f. Salary Sheet Preparation
g. Receipt Voucher
h. Payment Voucher
i. Settlement Voucher
j. JV
k. Bank Deposit Voucher
Accounts
a. Accounts Setup
i. Chart of Accounts
ii. Payment Methods
iii. Linking Accounts
iv. Setup of Opening Balances
b. Budgeting Module
d. Cost Center Module
e. Fixed Asset Register Module
f. Loan Management Module
i. Monthly Update
j. Fiscal Year Closing
k. Month End Closing
l. Vehicle Sale Module
m. Reports
i. Ledger
ii. Trial Balance
iii. Balance Sheet
iv. Profit/Loss Statement
Reporting Module
a. Report for Vehicles on
i. Daily rental
ii. Weekly rental
iii. Monthly rental
b. Available vehicles report
c. Vehicles in garage report
d. Non Revenue Movement report
e. Insurance expiry report
f. Registration expiry report
g. Motor Oil Change due report
h. Transmission Oil Change due report
i. Vehicles coming back to company within 1, 2, 3…….days
j. Vehicle Status report
k. Vehicle History report
l. Fleet Utilization report
m. Mileage Exception Report
n. Vehicle Revenue History
o. Vehicle Expense History
p. Vehicle Income
q. Audit Trail
r. Alerts
I've worked for fleet companies running over 6,000 vehicles on their fleet, and have built fully integrated flet management solutions in the past. I can build exactly what you need.
I have 17 years of experience in developing solutions like this. I have designed one on the J2EE platform with the exact features you need.
I can design this for you on Access or equivalent system as well.