Office Assistant

We are looking for an organized and professional Office and Facilities Assistant to join our team! The person would primarily be responsible for assisting with reception and shipping duties. Reception: · Greet visitors · Answer incoming calls and directing callers to appropriate staff members · Assists in Manage/coordinate/schedule calendars (conference rooms) · Sort, distribute incoming mail; notify recipients of package/shipping arrivals · Prepare all outgoing deliveries, e.g. USPS, Fed Ex, UPS, Courier service · Screen/route calls, deliveries, and mail to appropriate staff members · Greet, assist all walk-in visitors; review ID and assign & track visitor badges Facilities: · Issue employee, contractor, temp, and visitor ID badges and card keys · Work with IT to ensure copy machines and conference room equipment are in working condition; including stocking copiers with paper and changing toners · Assist the Facilities Manager in the overall facility safety; including fire drills, evacuations, and security · Assist/back up the Facilities Manager as necessary Required Skill Set: · Proficient in MS Office: Word, Excel · Occasional lifting, up to 50 pounds · Must be detail-oriented, take initiative and drive to progress · Strong shipping background · Excellent written and oral communication skills · Willingness to do a wide range of office facilities tasks · Capable of light maintenance work Required Qualifications & Experience: · 1-2yrs’ experience in Facilities, and or as a Receptionist/ Office Assistant & Shipping Clerk